Procurement doesn’t break at the steps. It breaks in the gaps. So we removed the gaps.
One AI platform where the request, the RFP, the quote, the purchase order, the receipt, the invoice and the payment stay linked from end to end — one data model, so the trail survives every handoff. The model reads your documents. Every figure that carries money is computed in code.
Platform capabilities: AI-drafted RFPs, Document-checked vendor KYB, Login-free vendor portals, Line-item quote comparison, Award scoring with risk flags, Purchase orders as branded PDFs, 3-way match, all arithmetic, Budget commit → actualise → release, Payment runs with separation of duties, Every AI call logged with its cost.
The whole chain, in one take.
77 seconds — from a pasted requirement email to the payment record it becomes.
Today it’s an ERP plus everything around it. We replace the everything-around-it.
Your ledger already works. What breaks is the layer around it — requirements in inboxes, BOQs re-keyed into spreadsheets, certificates in a shared drive, approvals in forwarded threads. 1procure.ai makes that layer one system. Your ERP keeps the books; this runs the procurement work around it.
One purchase, nine places.
Every handoff is a person re-typing a number into a different tool — and every re-type is a place the truth can fork.
One purchase, one record.
Ten linked steps on one data model. Quotes are priced on the RFP’s own lines, POs on the contract’s agreed rates — and the procure-to-pay trail is reconstructable from any node.
The email sits in one buyer's inbox. The RFP is rebuilt in Word from last quarter's template, and the BOQ is re-keyed into a spreadsheet that diverges immediately.
Paste the email or drop up to five files — PDF, scan, DOCX, XLSX, CSV. You get scope, a structured BOQ, terms and weighted criteria, beside every assumption the AI made. It never invents a quantity, a deadline or a price.
A forwarded thread. Nobody can say which version of the BOQ the department head actually approved, and two approvers can both answer at once.
Every submit freezes a snapshot of exactly what the approver read. Rejection requires a written comment. A second concurrent decider is told: “Already decided by another HOD.”
Certificates sit in a shared drive nobody re-opens — an expired GST certificate stays “on file”. Someone re-keys GSTIN, PAN and IFSC from a scan, and nobody checks the scan again.
A vision model reads each certificate and code cross-checks six fields — down to “GSTIN does not embed the PAN”. Edit a bank account later and the approval is revoked automatically.
PDFs and Excel files retyped into a comparison sheet. Arithmetic errors go unnoticed, and a revised quote overwrites the wrong column.
Vendors price your own RFP lines in a login-free portal; the server recomputes every amount. Quotes land in one matrix — lowest cell highlighted, CSV export one click away.
Three-way matching by eye: printed PO in one hand, signed challan in the other, invoice on screen. Under month-end pressure it quietly gets skipped.
“Nothing has been received against PO-IT-2026-0042 yet — paying now would be paying for undelivered goods.” Eleven exception codes, every one plain arithmetic.
Batches assembled in a spreadsheet, signed off by email — and nothing links the payment back to the invoice, the receipt or the PO when an auditor asks.
Runs propose approved invoices due in your horizon, flag same-vendor-same-amount duplicates, and enforce separation of duties. The trail runs payment → invoice → receipt → PO → contract → RFP → request.
Three jobs. One data model.
Sourcing, vendor management and procure-to-pay are usually three products with three databases. Here they are three views of the same record — which is why nothing needs re-keying between them.
Sourcing
From a forwarded email to an awarded contract.
- The AI drafts the full RFP — scope, BOQ, terms, weighted criteria — and shows every assumption. Quantities, deadlines and prices are never invented.
- A seven-state workflow where each approval cycle keeps a frozen snapshot of exactly what was reviewed.
- Quote deadlines enforced against the database clock — late quotes physically can't slip in.
- Award scoring where the model gives words and scores; ranking, weighting and six risk flags are computed in code.
Vendor management
The same gate, checked at four doors.
- Vision KYB reads registration, GST, PAN and bank-proof documents — 13 fields per document, extracted verbatim.
- Deterministic cross-checks: fuzzy legal-name match, GSTIN⊂PAN consistency, bank details, certificate expiry.
- 14 risk-flag codes ranked HIGH / MEDIUM — one HIGH means FLAGGED, and flagged vendors can't be dispatched to.
- KYB and HOD approval re-checked in code at dispatch, award, PO and invoice. Editing a critical field revokes approval.
Procure-to-pay
Eleven ways an invoice can be wrong. All arithmetic.
- Purchase orders issue as branded PDFs, emailed with a 120-day acknowledgement link — no vendor accounts.
- A vision model reads supplier invoices and delivery challans, up to eight pages per document.
- 3-way match with 11 exception codes at 2% price / 1.00 rounding / 0.001 quantity tolerances. Exceptions are resolved in writing, or not at all.
- Budget commits on the PO, actualises on invoice approval, and releases the remainder — a real ledger, not a spreadsheet.
The model reads. The code decides. A person signs.
The model reads
Six file formats, up to 120 scanned pages per intake document — certificates, challans and invoices read up to eight pages each. Classified, extracted verbatim, with per-field confidence on KYB documents.
The code decides
Quote totals recomputed server-side. Weighted scores, price deltas, match exceptions, budget positions — TypeScript arithmetic, not model output. A number you can reconcile, not a plausible one.
A person signs
There is no approve tool. The AI cannot approve, dispatch, issue or pay — by design. Every decision carries a named person and a frozen snapshot of what they saw.
Live on your first RFP, not your fiftieth.
Import what you already have
Upload the vendor spreadsheet you keep today — the AI works out what each column holds, whatever the headers say. Then attach each vendor's certificates and run KYB, vendor by vendor.
Run one live RFP
Paste a real requirement email. Review the drafted BOQ and the assumptions panel, submit for sign-off, dispatch to gated vendors, and watch the quotes land in one matrix.
Pay with the working shown
Receive, match, resolve exceptions in writing, release a payment run — then answer any audit question from one linked trail.
We’ll save you the discovery call.
It doesn't pretend to be your ERP.
No connectors yet — your ERP keeps the books. 1procure.ai replaces the spreadsheet-and-email layer where the procurement work actually happens.
The AI can't approve, dispatch or pay.
No such tool exists in its registry, and asked to, it refuses. It reads, drafts, extracts and explains; people decide.
KYB checks documents, not registries.
It cross-checks what the certificates say against what was typed — it doesn't call the GST portal or run sanctions screening.
Payments end at your bank's door.
Runs are assembled, approved and recorded here with full separation of duties; the transfer itself happens in your banking portal, and the reference is recorded back.
Bring one live RFP. We’ll run it end to end.
A 30-minute walkthrough on the real product — from a pasted requirement to a released payment record, with the audit trail open the whole way.
Pick a slot.
30 minutes, on the live product. Bring a real requirement email if you want to see your own RFP drafted.